Every car. Every rand. Every customer. Even when you're not there.
One system for your whole car wash, from the first wash of the day to automated books.
- Wash capture, ratings, loyalty, biometrics, stock, payroll, reporting
- Multi-location visibility from one dashboard
- Built for speed: tap, scan, capture. No POS training needed
- Leakage cameras: every car in the bay matched to a sale
17:05 · White VW Polo
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Red flag: no sale
Can you answer these about your car wash today?
If you have to drive to the car wash to find out, WashBase was built for you.
Does your accountant still get a box of slips at month end?
Every sale, expense and wage goes into your books as it happens. Your accountant gets a profit and loss and a balance sheet instead.
See howDo you close every day with a proper cash-up?
WashBase gives you one. Cash, card machine totals and payouts are checked against the day's sales, and any difference shows straight away.
See howYou washed 80 cars today. Do you know exactly how much you made?
Your phone shows sales, wages and profit for every site, updated with every wash.
See howStill running your car wash on paper and WhatsApp?
Staff capture each wash in a few taps. The reports build themselves.
See howHow many customers washed once and never came back?
See who has gone quiet and send them an offer. Stamps and points give them a reason to return.
See howDo you know who worked today and when they left?
Staff clock in and out with their face. Their hours go straight into cash-up and payroll.
See how
One app runs the whole car wash
Wash capture, daily cash-ups, loyalty, face clock-in, stock, payroll and reports, in one place. Problems show up the day they happen. Paper and spreadsheets can go.
See sales and operations live on your dashboard.
At the bay
What your staff use all day, on a phone or tablet.
Every wash captured
Customer, vehicle and products in a few taps, with their wash history on screen.
Vehicle & License disc scanner
Scan vehicle and get plate, make, model, colour or license disc to include VIN.
Wash Station
Track each car through the bay. Customers get a collection code and a message when it is ready.
Online bookings
Customers book a slot from your page or QR code. Bookings on Wash Station.
Mobile car washes
Customers book you to their address. Smart scheduling, travel calculations, supports teams.
Expense receipt capture
Photograph slips and receipts. Amounts, dates and vendors are read for you.
Works with your card machines
Keep your terminals. Match totals against WashBase at cash-up.
Customers
Bring them back, and hear what they think.
Stamps and points
A free wash after a set number of visits, points per rand spent, or both.
Ratings after every wash
A WhatsApp link after each wash. Low ratings reach your phone straight away.
More Google reviews
Automate your Google reviews growth. Any 4 or 5 stars get a one-tap link to review you on Google + automated review responses.
Win-back campaigns
Send SMS and push offers to customers who have gone quiet. See who came back.
Customer app
Your own branded app for reviews, invoices, online payments, wash udpates, offers and bookings.
Account customers
Credit limits, top-ups and monthly statements for fleets and regulars.
Money
See what each site takes, and what it keeps.
Daily cash-up
Float, payouts and card totals matched every day. Differences show straight away.
Get paid on the spot
Customers pay invoices and statements from their phone. Money settles into your own bank account.
Profit per site
Sales minus staff cost and expenses, by day and by month.
Stock control
Sales deduct stock automatically. Purchase orders and stock takes keep counts right.
Reports for your accountant
Sales by product, customer and payment method. Export to Excel or PDF.
Leakage cameras
A camera at the bay reads every car and flags washes with no sale or when undercharged. Needs own hardware +/-R2500 each.
Staff and payroll
The right team on the right day, and paid properly.
Face clock-in
Staff clock in and out with facial recognition. Each event is logged with a photo.
Automated scheduling
WashBase reads your sales history and the weather, works out the staff you need for the next two weeks, and fills the schedule.
Stop overspending on labour
See if you carry more staff than your cars need, and what matching the team to each day would save.
Know who shows up
Show-up rate and missed days for every person, so the busy days go to the reliable ones.
Payroll
Pay runs straight from cash-up hours, no retyping. PAYE, UIF, leave and advances done, payslips by SMS, one FNB file pays everyone.
SARS, UIF and IRP5s
Monthly SARS figures, the UIF declaration and the IRP5 file for your accountant, plus the youth tax incentive you can claim back.
Control
Run more sites without more admin.
Every site in one view
Sales and cash-up status for every location on one dashboard, as it happens.
Labour cost
Daily wage costs, so staff cost shows in daily profit, not only on payday.
Access per person
Choose what each user can see. Staff start with the Wash Station only.
Locked prices
Staff capture from your product list at your prices. No off-menu deals.
Every action recorded
Each transaction is timestamped and linked to the person who captured it.
Multiple shifts a day
Morning and afternoon shifts with their own float and cash-up, the day still adding up as one.
Built from scratch for car washes
Every report, setting and tool in WashBase, in one list.
See the full features listLeakage cameras
How many cars leave your bay without a sale?
Most owners never find out. WashBase reads every vehicle that enters the bay, checks it against your sales and keeps a record of every one that leaves without a sale.
Miss one R150 wash a day and that is R4,500 a month driving out of the bay.
Ask us about a camera
- 01
Captured at the bay
A camera at the bay entrance photographs each vehicle as it comes in. It appears on the Wash Station under In the bay, ready for staff to capture the sale.
- 02
Identified in seconds
WashBase reads the number plate, make, model, colour and vehicle type, so an SUV rung up at a sedan price shows against its sale.
- 03
Reconciled against your sales
A vehicle that leaves without a sale becomes a red flag, with the photo and the time. It cannot be deleted, only resolved by an admin, and every decision records who made it and when.
- 04
Reported every day
Open red flags sit on the dashboard and in the end of day email, and the full history stays in Reports.
Simple for staff. Powerful for you.
Capture washes on mobile, tablet or desktop. Live reports, cash-ups for every location in one place.
Every location's sales, washes and cash-up status on one screen.
Capture at the bay
Staff pick the customer, tap the products, done. No POS training needed.
Tips after the wash
Customers tip from a secure link on their own phone.
Loyalty at capture
Stamps, points or both. Free washes show up while staff capture the sale.
Why pay more for less?
Traditional POS systems lock you into contracts and were never built for car washes. WashBase does more, month to month.
Grow
Most popularNo contract, cancel anytime
- Every wash captured, tracked through the bay
- Daily cash-ups, checked by AI
- Collection codes, so keys go to the right person
- Stamps and points loyalty
- Your own branded customer app
- Ratings after every wash, Google reviews answered
- SMS, WhatsApp and push messages to customers
- Online bookings and payments
- Tips paid from the customer's phone
- Fleet accounts, credit limits and statements
- Face clock-in, staff and wages
- Every report, including profit per site
- Expenses read from a photo of the slip
- Every site on one dashboard
Complete
No contract, cancel anytime
- Everything in Grow, plus:
- Leakage cameras (your own camera, about R2,500 each)
- Priority support
Traditional POS
24 to 36 month contract lock-in
- Generic point of sale
- Basic reporting
- No car wash workflow
- No loyalty program
- No customer ratings
- No customer notifications
- No online tip collection
- No CCTV integration
- No multi-location dashboard
- No customer-facing app
Per location, per month. All plans include unlimited users.
Owners who stopped guessing
Rated 5.0 on Google
"I love the system. It's making a huge difference in running the car wash effectively. Well done WashBase!"
"Washbase is ideal for carwash business owners, from the operations, financial, customer experience side and so much more."
"It's an absolute pleasure having this! It makes our workflow so easy, and the customers love it!"
What operators tell us
I can see what's happening at all my car washes live and get instant overviews of performance. You can't run your business without it, I'm addicted.
Multi-site operator, Gauteng
EOD report emailed to me every night, push notification when they open or close the day. I don't even have to ask, I just know.
Car wash owner, Cape Town
A bad rating came through as a push notification on my phone. I called the customer within five minutes and sorted it out.
Car wash owner, Johannesburg
I used to reconcile with a notebook. Now I just check the EOD report. Cash and card are already matched for me.
Car wash owner, Pretoria
I don't have to keep track of loyalty, my customers are motivated to return.
Car wash owner, Durban
I know exactly what each site makes after staff cost and expenses. That was impossible before.
Multi-site operator, Gauteng
Visibility across your entire network
Stop calling managers. Stop trusting spreadsheets. Get live performance data, ensure compliance, and scale your franchise network with confidence.
"You already have payment. This gives you control, consistency, and proof across all your locations."
Central Dashboard
Live sales, cash-up status and daily profit for every site, without phoning anyone
Compare Performance
Sales, wash counts and profit for every site, side by side
Same Prices Everywhere
Staff capture from your product list at your prices, at every branch
Add Sites Without More Admin
A new site starts with your products, reports and controls already in place
Questions owners ask us
Ready to take control?
Tell us about your car wash operations and we'll show you how WashBase can help.